Personal Assistant at D.E. Lavoro Agency Ltd

Position: Personal Assistant to the Management

Location: Limassol

Type: Full-time

On behalf of our clients, a well-known law firm in Limassol, we are seeking to hire a highly experienced and skilled PA to collaborate with and assist the management with its day-to-day managerial and administrative operations.

Professional and Academic Qualifications and Experience

• A minimum of five (5) years’ proven experience, post-qualification, as a Personal Assistant supporting company executives. Experience within the services sector will be considered an advantage.
• A university degree in Secretarial Studies, Business Administration, or a related field providing administrative and managerial knowledge.
• Strong proficiency in Microsoft Office applications, including PowerPoint.
• Experience in marketing activities such as social media management, Google Ads (Search and Display), Google Analytics, SEO, and SEM will be considered a significant advantage.
• Basic knowledge of accounting and human resource processes will be viewed favorably.

Professional and Personal Skills and Attributes

• Excellent command of both Greek and English, written and spoken.
• Strong writing and editing skills in both languages will be considered an asset.
• Highly developed organizational and time-management skills.
• Ability to perform effectively under pressure and tight deadlines, with strong analytical thinking and problem-solving capabilities.
• Capable of working independently, taking initiative, and assuming responsibility for tasks.
• Strong interpersonal and communication skills.
• Ability to prepare and deliver reports and presentations.
• Technologically proficient, with awareness of current social media trends.
• Eagerness to learn, grow, and expand expertise in new areas.
• Energetic, professional, and personable character.
• Goal-oriented, with a strong commitment to achieving business objectives.
• A team player who collaborates effectively within a dynamic and fast-paced environment.

Key Duties and Responsibilities

Administrative and Procedural Responsibilities

• Drafting, reviewing, and monitoring internal procedures to ensure efficiency and compliance.
• Keeping Management informed of operational, procedural, compliance, and employment-related matters.
• Training staff on internal systems and procedures.
• Maintaining organized records of policies, procedures, decisions, instructions, and meeting minutes.
• Coordinating meetings, conferences, and internal presentations.
• Ensuring accurate documentation and recording of meetings and events.
• Assisting in the preparation and submission of applications for licenses, funding, grants, and subscriptions.
• Preparing reports for Management on relevant areas of responsibility.

Operational Support and Infrastructure Management

• Monitoring the functionality and performance of the Firm’s systems, equipment, and infrastructure.
• Recording and tracking technical or operational issues.
• Assisting in identifying suitable systems, software, and external service providers.
• Liaising with external partners for maintenance, repairs, and issue resolution.
• Acting as a point of contact for staff regarding technical issues.
• Monitoring contract renewals with external providers.
• Managing office supplies and inventory.

Human Resources Responsibilities

• Maintaining organized employee records (both physical and electronic).
• Coordinating onboarding processes for new hires.
• Collecting and managing employee information and documentation.
• Preparing employment contracts, including job descriptions and working schedules.
• Liaising with recruitment agencies and coordinating interviews.
• Monitoring leave records and ensuring compliance with internal procedures.
• Assisting in the development and implementation of employee training plans.
• Organizing participation in seminars and training programs.
• Planning and managing employee engagement initiatives and events.
• Ensuring compliance with employee-related accounting obligations.

Marketing and Business Development

• Managing the Firm’s social media presence.
• Updating and maintaining the company website.
• Coordinating with external marketing partners.
• Identifying and organizing participation in international exhibitions and events.
• Assisting in the preparation of marketing materials.
• Researching and proposing new marketing strategies and trends.

Reception Support

• Overseeing reception operations when required.
• Providing backup support in the absence of reception staff.

Remuneration and Benefits

• Opportunity to contribute to the Firm’s strategic growth and development.
• Competitive salary package aligned with experience and qualifications.
• Clear career progression based on performance and contribution.
• 13th salary paid annually in December.
• Performance-based bonuses and additional incentives for client referrals.
• Employer contributions to a professional pension fund.
• 22 days of annual leave.
• Participation in regular team-building and social activities.
• Provision of a laptop and necessary tools for remote work.
• Free on-site parking.
• Early finish on Fridays (2:00 p.m.).

Ready to take on this exciting new opportunity? Apply now and let’s get in touch!

D.E. Lavoro Agency Ltd is a leading Business Consultancy founded in 1999 in Limassol, Cyprus. We offer a comprehensive range of professional administration services in the immigration, migration, legal, labor, and recruitment fields. 

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Kindly note that due to the high volume of applications, only shortlisted applicants will be contacted.

We appreciate your understanding. All CVs will be handled with the utmost confidentiality.

Job Tags: MS Office, Social Media, Αγγλικά, Ελληνικά, Κύπρος, Λεμεσός