Female secretary for Chinese Medicine Clinic at Hadar Avrahami CM LTD

We are a Chinese Medicine Clinic seeking a highly organized, proactive, and reliable individual to support daily operations and administrative functions. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple tasks efficiently while ensuring a smooth and welcoming clinic environment.

Key Responsibilities:

• Oversee day-to-day office administration and ensure smooth clinic operations
• Organize staff schedules and maintain the clinic calendar
• Welcome and assist clients in a friendly, professional, and respectful manner
• Handle cash and card transactions securely and accurately
• Prepare, edit, and format documents, spreadsheets, and records using ‘Excel’ and other ‘Office’ software
• Manage incoming and outgoing phone calls, providing basic information to clients when needed
• Perform general administrative tasks (filing, copying, scanning, email correspondence)
• Maintain and update the CRM system with accurate client and operational records
• Monitor clinic and office supplies, track inventory, and place orders when needed
• Ensure the clinic environment and facilities are clean, organized, and well maintained

Requirements:

• Fluency in English (written and spoken)
• Strong communication and interpersonal skills
• Excellent organizational abilities and attention to detail
• Ability to multitask and solve problems efficiently
• High level of discretion, responsibility, and reliability
• Ability to work independently and take initiative
• Proactive mindset in identifying and resolving daily operational needs

General working Hours:

• Monday, Tuesday, Thursday: 09:00 – 15:00
• Wednesday: 13:30 – 20:00
• Friday (occasionally): 09:00 – 15:00

**Working hours may vary according to the appointment schedule

Job Tags: MS Office, Αγγλικά, Κινέζικα, Κύπρος, Λεμεσός