Personal Assistant & Office Administrator

Location: Limassol, Cyprus

Industry: Construction

Employment: Full-Time Permanent, fully on-site

Working Hours: Monday-Friday, 09:00-18:00

Salary: €2,000-€2,500 gross per month x 13 salaries

Role Overview

We are looking for a highly organised, proactive and trustworthy Personal Assistant & Office Administrator to join an established construction firm in Limassol. The successful candidate will support senior management while ensuring the smooth day-to-day running of the office. The role combines executive and personal assistance with general office administration and requires someone professional, discreet, detail-oriented and comfortable managing multiple priorities independently.

Key Responsibilities

·      Manage diaries, calendars, appointments, meetings and reminders.

·      Coordinate business and personal travel, including flights, hotels, transfers and itineraries.

·      Manage emails, correspondence, phone calls and follow-up actions.

·      Arrange meetings, appointments, restaurant reservations and other engagements.

·      Prepare documents, reports, presentations and meeting materials.

·      Handle confidential personal and business matters with discretion.

·      Monitor deadlines, prioritise tasks and ensure timely completion of assignments.

·      Handle daily office administration and support the smooth operation of the office.

·      Maintain organised filing systems, company records, contracts and documentation.

·      Prepare, format, scan, print and file letters, reports, invoices and other documents.

·      Monitor office supplies and arrange purchases when required.

·      Support company document renewals, appointments and administrative deadlines.

·      Assist with general HR administration, employee records and interview coordination where required.

Requirements

·      At least 5 years’ experience as a Personal Assistant, Executive Assistant, Office Administrator or in a similar role.

·      Strong administrative and organisational skills with excellent attention to detail.

·      Excellent written and spoken English.

·      Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.

·      Experience with email management, document preparation, filing systems and office coordination.

·      Strong communication, time-management and problem-solving skills.

·      Ability to multitask, prioritise workloads and meet deadlines.

·      Ability to work independently, take initiative and work with minimal supervision.

·      High standards of confidentiality, integrity, reliability and professionalism.

·      A valid driving licence is required.

Ideal Profile

·      Highly organised, reliable and responsible.

·      Proactive, practical and solution-oriented.

·      Trustworthy and discreet when handling confidential information.

·      Professional, polite and well-presented.

·      Flexible and adaptable to changing priorities.

·      Comfortable balancing personal assistance with routine office administration.

What We Offer

·      A professional working environment within a growing, internationally active group.

·      Direct exposure to senior management and high-level business operations.

·      Salary of €2,000-€2,500 gross per month, paid across 13 salaries.

·      Opportunities for professional development and career growth.

·      A collaborative, multicultural team based in Limassol.

Job Tags: MS Office, Outlook, Αγγλικά, Κύπρος, Λεμεσός