Operations/Administration Officer at Alpha.Jobs

The Operations / Administration Officer is a key operational support role responsible for coordinating core business functions to ensure organizational efficiency, compliance, and continuity. The role focuses on optimizing day-to-day processes across departments, supporting back-office operations, and enabling smooth collaboration between internal stakeholders. This individual will play a central role in supporting operational planning, executing administrative systems, and ensuring consistency across Accounting, HR, Office Management, and Compliance/Legal processes.

Key Responsibilities:

• Operations & Administration
• Coordinate daily operational activities to ensure business efficiency and continuity.
• Implement and maintain administrative systems, processes, and procedures.
• Liaise with vendors, service providers, and internal teams to support business functions.
• Prepare and manage operational reports, documentation, and records.
• Accounting Support
• Assist with accounts payable and receivable processes, invoice tracking, and reconciliations.
• Assist with data collection for financial reporting, audits, and budget monitoring.
• Support month-end closing activities and liaise with accountants as required.
• Help maintain accurate and up-to-date financial records and documentation.
• Human Resources Support
• Coordinate recruitment activities including job postings, interview scheduling, and onboarding.
• Maintain employee records and support HR compliance and documentation.
• Assist with payroll inputs, leave tracking, and benefits administration.
• Ensure confidentiality of employee data and compliance with labor regulations.
• Assist with HR reporting, training logistics, and employee communications.
• Office Administration
• Manage office supplies, equipment, and facility-related requests.
• Organize meetings, maintain calendars, and arrange travel or logistics.
• Handle incoming and outgoing correspondence, both physical and digital.
• Ensure the office operates in an orderly, professional, and compliant manner.
• Compliance & Legal Administration
• Maintain operational compliance registers and assist in managing contracts, licenses, and policy documentation.
• Coordinate internal audits and assist in preparing compliance submissions and reports.
• Support tracking of legal and regulatory obligations, flagging upcoming deadlines or risks to relevant teams.

Requirements

• Education: University degree in Business Administration/Management, Operations Management, or related field.
• Experience: Minimum 2-4 years in an administrative or operations support role.
• Skills:
• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Knowledge of office management tools and procedures
• Analytical thinking and problem-solving skills
• Attention to detail and a high level of accuracy
• Fluent in English
• Preferred Qualifications:
• Previous experience in a mid-sized organization supporting multiple departments.
• Familiarity with corporate compliance and administrative support
• Exposure to ISO standards or operational compliance frameworks is a plus
• Ability to work independently and as part of a team

Benefits

• Competitive remuneration package
• Medical Insurance
• Provident Fund upon successful completion of the probation period
• Flexible work schedule – Work from home policy
• 22 days of annual leave
• Professional Development: In-house and external training

Job Tags: MS Office, Outlook, Αγγλικά, Κύπρος, Λευκωσία, Μισθοδοσία