Office Manager & PA to CEO at Golden Careers Recruitment

Our client, a technology company, is seeking a proactive and detail-oriented Office Manager & Personal Assistant to the CEO. This hybrid role combines day-to-day office operations management with direct executive support to the CEO. The ideal candidate will be highly organized, discreet, and able to manage multiple priorities with professionalism and efficiency.

Job Responsibilities

Office Management

• Conduct regular inspections to ensure the office is clean, well-organized, and compliant with safety standards.
• Act as the first point of contact to assist and support employees and visitors with inquiries or requests.
• Manage the procurement of stationery, office consumables, and groceries.
• Organize and coordinate catering for meetings and office events.
• Collect and process invoices from vendors and service providers, ensuring timely submission of payment requests.
• Monitor and account for office-related expenses, supplies, and maintenance.
• Maintain an updated inventory of office furniture, equipment, and employee access passes/keycards.
• Arrange travel and accommodation (flights, transport, hotel bookings, etc.) for employees when required.
• Coordinate repair and maintenance processes for office equipment.
• Support the organization of corporate events, including ordering presents and consumables.

Personal Assistant to CEO

• Manage the CEO’s daily schedule, appointments, and meetings.
• Coordinate international/domestic travel arrangements and itineraries for the CEO.
• Handle correspondence, communications, and document preparation on behalf of the CEO.

Requirements

• Proven experience as an Office Manager, Executive Assistant, or similar role.
• Fluent/native-level English (both written and spoken) – essential.
• Greek language skills – nice to have.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent communication and interpersonal skills, with a high level of discretion.
• Proficiency in MS Office / Google Workspace.
• Ability to adapt in a fast-paced environment and manage competing priorities.

Job Tags: MS Office, Αγγλικά, Ελληνικά, Κύπρος, Λεμεσός