Office Administrative Assistant at Alpha.Jobs

Responsibilities:

• Greet visitors with a positive and helpful attitude.
• Assist visitors in navigating the office and provide refreshments when appropriate.
• Answer phone calls in a professional manner, and forward calls as necessary.
• Reply to emails or face to face inquiries.
• Provide clear, polite and professional communication.
• Order and maintain office supplies.
• Carry out administrative duties such as filing, typing, copying, scanning, etc.
• Organize and schedule appointments and meetings.
• Coordinate bookings for conference calls, meeting rooms, taxis, hotels, or restaurants.
• Maintain updated contact lists and office records.
• Accompany and represent employees at immigration, social insurance, and government offices when required.
• Liaise with immigration authorities, social insurance offices, and other government agencies.
• Guide employees through the social insurance registration process and ensure compliance with local regulations.
• Assist with some accounting tasks such as recording expenses, invoices and receipts, data entry…
• Maintain electronic and manual filing systems.
• Handle sensitive information with confidentiality and discretion.
• Coordinate repair and maintenance of office equipment.
• Follow up with office cleaners and service providers to ensure smooth office operations.
• Provide administrative support to various departments (Admin, Sales, Finance, HR) when needed.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, Office Management, or a related field
• 2 to 3 years of previous administrative experience
• Solid knowledge of Cypriot immigration procedures, and social insurance system
• previous hands-on experience with going to social insurance, immigration authorities, or other government institutions.
• Valid driver’s license and willingness to travel locally to government offices.
• Excellent computer skills
• professionalism
• Attention to detail
• High level of integrity, discretion, and confidentiality
• Excellent communication skills in Greek and English (Arabic is a plus)
• Already based in Cyprus (mandatory)

Job Tags: MS Office, Αγγλικά, Δακτυλογράφηση, Ελληνικά, Κύπρος, Λευκωσία