Office Administration at D.E. Lavoro Agency Ltd

Position: Office Administration

Location: Limassol

Type: on-site

On behalf of our client, a reputable law firm, we are looking to hire an Office Administrator to join their team in Limassol.

Duties:

• Handling telephone calls, recording messages, and managing incoming and outgoing correspondence.
• Respond to clients’ telephone and electronic communications promptly and professionally.
• Welcome and attend to clients and associates, ensuring a hospitable office environment (including refreshments when necessary).
• Schedule, coordinate, and manage meetings and appointments.
• Provide administrative and operational support to Management and ensure the smooth day-to-day running of the Office.
• Prepare, process, print, photocopy, and file documents and correspondence.
• Maintain, update, and organize both physical and electronic filing systems and databases.
• Draft, proofread, and send letters, emails, and other forms of correspondence.
• Handle courier deliveries and outgoing mail.
• Record and forward client messages to the appropriate colleagues.
• Manage and record office expenses and coordinate with the Accounting Department.
• Assist in ordering and maintaining office and kitchen supplies, stationery, and consumables.
• Ensure the cleanliness, organization, and maintenance of the Office, its facilities, and equipment.
• Coordinate with external partners, suppliers, and service providers for office maintenance, IT support, and repairs.
• Perform official errands and represent clients or the Office at Public, State, Governmental, Municipal, and Local Authorities across all Districts, as required.
• Manage business cards and maintain an updated contact database.
• Undertake any other administrative or organizational duties related to the efficient operation and coordination of the Office.

Requirements:

• Diploma in Secretarial Studies or proven experience in an administrative, office management, or similar position.
• Excellent written and verbal command of both Greek and English.
• Strong computer literacy (MS Office and general IT skills).
• Excellent organizational skills with the ability to maintain detailed and accurate records and files.
• Ability to multitask, prioritize, and work efficiently under pressure while meeting deadlines.
• Strong interpersonal and customer service skills; courteous, patient, and professional manner.
• High level of integrity, discretion, and professionalism.
• Relevant knowledge and experience in carrying out the duties described above.

Benefits:

• Competitive remuneration package commensurate with qualifications and experience.
• 13th salary paid in December each year.
• Contributions to a Professional Pension Scheme (Provident Fund).
• Eligibility for annual performance-based bonus under the Office’s Bonus Scheme.
• Additional financial incentives for client referrals.
• 22 days of annual leave and 3 paid sick leave days per year.
• Free parking space provided.
• Shorter working hours on Fridays (until 2:00 p.m.).

Ready to take on this exciting new opportunity? Apply now and let’s get in touch!

D.E. Lavoro Agency Ltd is a leading Business Consultancy founded in 1999 in Limassol, Cyprus. We offer a comprehensive range of professional administration services in the immigration, migration, legal, labor, and recruitment fields.

Privacy Disclosure: To apply for this job opportunity, you consent to provide your personal details to D.E Lavoro Agency Ltd. Your personal information will be gathered, utilized, and managed in accordance with the guidelines outlined in our Privacy Policy. Our approach to handling your personal data aligns with GDPR compliance.

Kindly note that due to the high volume of applications, only shortlisted applicants will be contacted.

We appreciate your understanding. All CVs will be handled with the utmost confidentiality.

Job Tags: MS Office, Αγγλικά, Ελληνικά, Κύπρος, Λεμεσός