HR & Administrative Assistant at Golden Careers Recruitment

Our client is a small but growing international company currently seeking a Human Resources & Administrative Assistant to support their expanding operations. Based in Limassol, this role offers the flexibility of mostly remote work, with occasional in-person meetings with the CEO once or twice a week or as needed.

The ideal candidate is detail-oriented, and experienced in managing their own time and priorities. This is a diverse and fast-paced role with an emphasis on administration, reporting, communication, and recruitment coordination.

Job Responsibilities

HR & Recruitment Support

• Assist with end-to-end recruitment by coordinating with recruiters, especially in Asia, and managing communication with candidates.
• Schedule interviews and ensure smooth communication between candidates and hiring managers.
• Facilitate the onboarding process for new employees, ensuring all required forms and documentation are completed and filed properly.
• Contact employees to collect or update key documents (e.g. ID, bank info, contracts) and maintain accurate and up-to-date digital employee records.

Administrative Duties

• Prepare, complete, and edit various documents and forms, including PDFs, Word files, and Excel spreadsheets.
• Handle internal and external communications via email and platforms like Microsoft Teams and Telegram.
• Support the CEO/COO with general administrative and coordination tasks as needed.
• Organize and maintain digital filing systems for HR and administrative documents.
• Follow up with service providers and third parties to assist with operational needs and employee services.

Payroll & Monthly Reporting

• Use Excel to compile monthly overtime, bonus, and other payroll-related data for employees internationally.
• Maintain clear and organized records of extras to be included in monthly payroll.
• Ensure accuracy in reporting and timely sharing of payroll input files with the CEO.

Invoice & Payment Tracking

• Record all outgoing invoices and payment details in a structured Excel file (invoices will be shared by the CEO).
• Keep basic financial tracking sheets up to date for reference and reporting.
• Reconcile payments against records to ensure consistency and completeness.

Requirements

• Proven experience in an HR/administrative role, ideally in an international or remote
• Excellent command of written and spoken English.
• Strong 1me management skills, ability to meet deadlines and work independently.
• High level of discretion and confidentiality.
• Previous experience with administration tasks.
• Strong proficiency in Microsoft Excel, Word and PDF editing tools

Job Tags: MS Office, Αγγλικά, Κύπρος, Λεμεσός, Μισθοδοσία