Executive Assistant & Office Manager at Alpha.Jobs

GBSB Global is looking for a highly organized, detail-oriented, and proactive Executive Assistant & Office Manager to support a senior executive on-site at our Paphos, Cyprus office. This position is ideal for a professional with excellent communication skills and the ability to manage executive-level support alongside day-to-day office operations.

Key Responsibilities:

1. Executive Support

• Act as the primary point of contact for internal and external communications on behalf of the executive
• Manage complex calendars, scheduling, and travel arrangements
• Prepare and organize documents for meetings, briefings, and approvals
• Draft, review, and manage correspondence and routine communications
• Monitor and prioritize tasks, deadlines, and updates for the executive

2. Office Management

• Ensure the smooth daily operation of the office environment
• Maintain office supplies and place orders when needed
• Coordinate shipping and courier services (e.g., DHL, local couriers)
• Manage digital and physical filing systems for easy access and organization
• Liaise with vendors and service providers to support office needs

Requirements:

– Proven experience as an Executive Assistant, Personal Assistant, or Office Manager

– Excellent organizational and multitasking skills with the ability to manage shifting priorities

– High level of discretion, professionalism, and attention to detail

– Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)

– Strong verbal and written communication skills in English (Spanish is a plus)

– Based in Paphos, Cyprus and available for full-time, on-site work

Job Tags: MS Office, Outlook, Αγγλικά, Ισπανικά, Κύπρος, Πάφος