Business Assistant at inDrive

Department: Product

Location: Cyprus

Description

We are looking for an Executive Assistant to support the Chief Product Officer (CPO) and ensure a structured, efficient operating rhythm within the Product organization.

This role sits at the intersection of executive support, product operations, and cross-functional coordination, enabling effective decision-making and smooth execution across a global, multi-team product setup.

Key Responsibilities

Executive & Product Operations Support

• End-to-end calendar management for the CPO, including prioritization, coordination across time zones, and preparation for key product and leadership meetings
• Full coordination of complex international business travel for the CPO
• Preparation, submission, and tracking of travel and expense reports in line with internal policies; coordination with Accounting and external providers
• Administrative and operational support of the CPO’s day-to-day activities
• Ongoing communication with internal and external stakeholders, including scheduling, follow-ups, and documentation support
• Collection and organization of documents, reports, and materials to support product decision-making and leadership alignment

Product Business Rhythm & Coordination

• Cross-functional coordination with Product, Engineering, Design, Analytics, Marketing, Operations, and other key stakeholders
• Gathering, structuring, and preparing materials for product reviews, strategy sessions, planning cycles, and executive leadership meetings
• Tracking key product initiatives and priorities; monitoring deadlines, dependencies, and deliverables
• Preparing and reviewing presentations, product decks, reports, meeting agendas, and minutes
• Supporting core Product rhythms: quarterly planning, roadmap reviews, leadership syncs, and follow-ups on action items
• Assisting in the organization of product off-sites, strategy workshops, and internal product events

Skills, Knowledge & Expertise

Education & Experience

• Bachelor’s degree in Business Administration, Management, Economics, or a related field
• 5+ years of experience in product/business operations and executive support in a fast-paced, international environment;
• Proven experience supporting senior leadership (ideally C-level) and working across multiple time zones

Technical & Professional Skills

• Fluent proficiency both Russian and English languages;
• Familiarity with product and collaboration tools (Notion, Asana, Jira, Slack, MS Teams)
• Hands-on experience with travel and expense management systems (Concur, SAP, Expensify, Zoho, or similar)
• iMS Office / Google Workspace (especially Slides/PowerPoint and Sheets/Excel) on the advanced level;
• Strong ability to structure information, track processes, and support cross-functional coordination

Work Style

• Ability to acces the situation and reflect quickly making the best possible decision aligns with the CPOs’ priorities;
• Strictly accurate approach, open communication and adaptability among the team that ensures one a strong and trustful communication with the product team;
• Conscious approach to the problem solving and ability to deliver in a high-pace environment;

Job Benefits

• Stable salary, official employment
• Health insurance
• Hybrid work mode and flexible schedule
• Access to professional counseling services including psychological, financial, and legal support
• Discount club membership
• Diverse internal training programs
• Partially or fully paid additional training courses
• All necessary work equipment

Job Tags: MS Office, Αγγλικά, Κύπρος, Λεμεσός, Ρώσικα