Personal Assistant / Office Administrator

Shipping company located in Glyfada, Greece is seeking for a PA / Office Admin.

Essential Skills

• Good Communication
• Multi-tasking
• Languages oral and written fluency: Russian, English, Greek
• Computer literacy

Primary role is to be a personal assistant to the owners’ family, Responsibilities include:

Family / family general assets- Maintaining accurate records / filing system / ensuring that all paperwork is up to date including:

o   Family residency

o   Family assets, houses, cars etc

o   Family Insurances, asset, medical , car (including taxes)

o   Filing of tax returns

o   Any paperwork required re sons schooling

o   Arrange travel tickets/ hotels /visas (if applicable)

Yacht – Maintaining accurate records / filing system / ensuring that all paperwork is up to date:

o   Ensure that all permits / insurances are current and renewed in a timely manner

o   Receive and record all invoices and monitor payments thereof

o   As required liaise with Captain re victualling etc.

o   As required ensure that Captain is aware of family plans / requirements

Company:

o   Arrange comprehensive filing system

o   Ensure all contracts are correctly recorded and followed up re delivery times as appropriate

o   As advised ensure that any permits / ministry approvals are obtained

o   Monitor and ensure that all insurances are updated as required