Role Purpose The Administrative Assistant supports the Restaurant Manager with the day-to-day administration of the restaurant.
The role keeps our inventory data, staff records, time tracking, invoices and payroll inputs accurate and on time, so the Restaurant Manager can focus on guests, the team and operations.
The role is split between store-based tasks (inventory, staff time and invoices on site) and office-based tasks (payroll, contracts, accountants and government submissions).
Key Responsibilities A.
Store-Based Responsibilities (approx. 12 hours per week) Inventory & Marketman • Waste: prepare and record waste in Marketman. • Invoices: upload supplier invoices into Marketman accurately and on time. • Staff meals: monitor and record staff meals. • Inventory count: enter and check the final numbers of the inventory count in Marketman. • Recipes: maintain food recipes (together with the kitchen lead) and drinks recipes (together with the bar lead) in Marketman.
Staff Time & Attendance (Ergani) • Clock-ins and clock-outs: check staff clock-ins and clock-outs on Ergani and flag missing or incorrect entries. • Staff registration: add new staff to Ergani and remove staff who leave. • Hours check: verify worked hours together with the Restaurant Manager or the designated responsible person. • Sick leave and holidays: keep the sick leave and holiday tracker up to date together with the Restaurant Manager or the designated responsible person.
Invoices & Reporting • Scanning: scan store and non-store invoices for the accountants. • Weekly report: prepare the weekly report on comps, marketing and other agreed items.
B.
Office-Based Responsibilities (approx. 10 hours per week) Payroll & HR Administration • Work schedule: submit the Ergani work schedule to the accountant. • Overtime: monitor overtime together with the Restaurant Manager or the designated responsible person. • Payroll control: check the monthly payroll together with the Restaurant Manager or the designated responsible person. • Contracts: manage employment contracts and set them up with the accountant. • Hiring and leaving: prepare all paperwork needed when staff join or leave.
Accounting & Government Submissions • Invoices: send store and non-store invoices to the accountants. • Bank statements: support the preparation and reconciliation of bank statements. • Submissions: gather information and documents and upload them to government platforms and to the accountants.
Weekly Time Allocation Store-based approx. 12 hours: Marketman, Ergani checks, invoice scanning, weekly report, absence tracking Office-based approx. 10 hours: payroll and HR admin, contracts, accountants, bank and government submissions Total 22 hours per week (exact days and times agreed with the Restaurant Manager) What Success Looks Like • Marketman data (invoices, waste, staff meals, inventory, recipes) is complete and up to date every week. • Ergani records match the actual staff, schedules and hours, with no missed registrations or deadlines. • Accountants receive invoices, schedules and payroll inputs on time and without follow-up questions. • The weekly report is delivered on time and is accurate. • Contracts, sick leave, holidays and overtime are tracked with no gaps.

Job Tags: Αθήνα - Αττική, Μισθοδοσία

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