Administrative Assistant | House of Shila | Athens, Thiseio

About Us House of Shila is a growing hospitality and real estate group based in Athens, managing a portfolio of boutique hotels, short-term rental properties, and active development projects.
We are a small, fast-moving team where initiative, reliability, and attention to detail make a real difference.
We are looking for an organised and proactive Administrative Assistant to join our team and provide structured, reliable support across our operations.
The Role This is a full-time, office-based position in Thiseio, Athens, reporting directly to the Operations & Projects Manager.
You will be the administrative backbone of the team—keeping things organised, well-documented, and running smoothly across multiple business areas simultaneously.
Key Responsibilities General office administration and day-to-day operational support Calendar management, meeting scheduling and travel arrangements Administrative support to the Operations & Projects Manager across all operational and project-related activities Executive support to the CEO, including confidential administrative matters requiring the utmost discretion Billing and utility tracking (electricity, water, internet, telephone) across all company entities Filing and organisation of contracts, invoices and company records Maintaining company records across Asana, Google Workspace and other internal systems Supporting the implementation, maintenance and documentation of Standard Operating Procedures (SOPs) and operational processes Manage office facilities and administrative resources Coordination with suppliers and service providers Coordinate procurement requests, obtain supplier quotations, prepare purchase documentation, and follow up on purchases and deliveries through to completion Prepare employment documentation and maintain employee records Coordinate employee onboarding and offboarding processes Support recruitment administration throughout the hiring process Coordination with external IT providers for office equipment and user requests Maintaining and updating trackers, spreadsheets and internal reports Supporting active projects with administrative coordination as needed What We Are Looking For Previous experience in an Administrative Assistant, Office Administrator, or similar role Fluent in both Greek and English—written and spoken—this is a strict requirement, as the majority of internal and external communications are conducted in English Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace and Asana is considered an advantage Exceptionally organised, with strong attention to detail Able to manage multiple priorities and shifting deadlines without losing composure Highly discreet and professional by nature—comfortable handling sensitive and confidential information with complete reliability Proactive and self-managed—someone who anticipates needs rather than waiting to be directed Strong organisational and process-oriented mindset, with the ability to improve and maintain administrative systems A natural team player who communicates clearly and works comfortably across departments Comfortable in a fast-paced, entrepreneurial environment where no two days are identical What We Offer A permanent, full-time position in a dynamic and growing company A central Athens office location in Thiseio Direct exposure to a broad range of business functions—hospitality, real estate, procurement, HR, operations and project management A collaborative team environment where your contribution is visible and valued

Job Tags: MS Office, Outlook, Αγγλικά, Αθήνα - Αττική, Ελληνικά, Η/Υ, Ταξίδια